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Administrative Assistant


Job Description

The Leo Baeck Institute seeks a full-time Administrative Assistant in our New York office. This position is a great opportunity for an individual seeking an entry-level position in the non-profit sector. This position requires the ability to balance multiple tasks, maintain accurate records, retrieve information quickly, and work effectively with staff and vendors. The ideal candidate would be a dynamic and organized individual with the ability to work effectively and collaboratively with both LBI’s administrative and archival staff.

Responsibilities & Duties

Office Management

  • Manage general inquiries that come in by phone or the official website.
  • Distribute mail to staff and assist with postage needs.
  • Maintain staff wide calendars.
  • Assist staff with computer programs
  • Submit support requests for staff to the building management.
  • Order and maintain inventory of office supplies (paper, coffee, etc.)
  • Assist senior staff with administrative tasks.

Development and Finance

  • Process incoming donations.
  • Maintain donation files.
  • Run donation reports.
  • Generate acknowledgement letters.
  • Assist with accounting tasks (W9 forms, monthly recurring bills, etc.)

Program Support

  • Reserve holds and event spaces on building calendar.
  • Create set up forms for events and communicating with building’s AV and operations team.
  • Organize and set up receptions for public programs (occasional evening and weekend work) .
  • Assist Director of Programs and Communications with event logistics.
  • Staff book sales.


  • Bachelor’s degree in relevant field.
  • Previous non-profit experience preferred.
  • Proficient in Office 365 (excel, word, outlook).
  • Knowledge Raiser’s Edge or CRM databases a plus.
  • Interest in German-Jewish history a plus.

Hours: Full time position Monday through Friday.

Salary & Benefits: Salary and benefits commensurate with qualifications and experience.

Application: Please send a cover letter explaining why you are a good fit for the position and an up-to-date resume with the subject ‘Administrative Assistant – Last name, First name’ to Sally Carroll ( Applications accepted on a rolling basis.

The Leo Baeck Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.